Category Archives: Supply Chain Risk Management

Supply Chain Risk Management

MMOG/LE Assessment Tips l Consolidating Sites Into One Ecosystem

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MMOG/LE Help Desk

MMOG/LE Help Desk

It is strongly recommended that organizations that have multiple facilities submitting MMOG/LE Assessments only have ONE parent account for the MMOG/LE web portal.

 

 

 

Once the parent account has been created, each facility will still need to purchase an individual license that includes security controls at the site level. Our records indicate that several parent companies have more than one account because each facility purchased its own license, creating separate ecosystems across one enterprise. By using this approach, organizations will be unable to take advantage of pending releases that will allow them to download, review, and analyze data across the enterprise. Furthermore, as these new features are released, customers may request consolidated reports, which suppliers will have to complete manually if the ecosystems are not consolidated.

As part of the MMOG/LE help desk support, BASICS will assist organizations with the consolidation process.  However, this is only offered as a free complimentary service for the 2021-2022 assessment year. With each year that passes, the process becomes more complicated because more sites and assessments will need to be consolidated. Subsequently, organizations could be subjected to a consulting fee beginning with the 2022-2023 assessment year. Therefore, we encourage suppliers to take advantage of this service as soon as possible.  

Please be advised that this service is available by appointment only and, depending on the size and complexity of the organization, the consolidation process could be a multi-day process.

To book an appointment:
    • Click here to go to the bookings page. 
      1. Under “Select Service,” select “Consolidate MMOG/LE Ecosystems.”
      2. Select a date in the calendar that is displayed.  Once selected the available times will be displayed to the right.
      3. Select a time.  Please note that the time zones can be changed below the calendar.
      4. Complete the remainder of the fields at the bottom of the form.

    • Confirm that you have reviewed and agree to the privacy policies before submitting.
    • You will receive a notification confirming your appointment.  Please contact the MMOG/LE help desk at mmogle_help_desk@basics-llc.com if you do not receive the confirmation.
Additional tips are posted on the MMOG/LE FAQ Site.  You can also contact the MMOG/LE Help Desk using the BASICS Contact Form if you need additional support with setting up, completing, or submitting your MMOG/LE Assessment.
Disclaimer:  Any MMOG/LE information published by B.A.S.I.C.S. is superseded by information published by Odette, AIAG, and customers, as applicable.  Always contact each of your customers to resolve any conflicts.

MMOG/LE Assessment Tips | Transfer Responses from Previous Assessment

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Most customers require the MMOG/LE Assessment to be updated annually.  However, that does not mean you have to start with a blank assessment.  You can export the previous assessment and re-import it for the current year’s assessment. The instructions are provided below.

Please note that this feature was provided for convenience, not to bypass the assessment process for the current year. Successful businesses are rarely static. The world is constantly changing, and companies have to find ways to adapt, thrive, and remain competitive. The key to staying competitive is to remain agile. It’s essential to continually seek insights into what does or doesn’t work and remain open to making improvements to their operations. They must strike a balance that promotes standardization while also providing space to breathe and grow. And one way to approach this is by committing to annual assessments to ensure the company continues to achieve its organizational goals and objectives by maintaining industry standards and best practices while also focusing on its long-term sustainability and competitiveness.

  • Open the MMOG/LE Assessment from the previous year.
  • Download the assessment using the fourth icon in the Toolbox.

Make a note of the location where the file was saved.

 

 

 

  • Select All Assessments from the Edit menu.
  • Click the New assessment command button at the bottom of the Assessments for customers web page.
  • Update fields for current year’s MMOG/LE Assessment
  • At the bottom of the screen, click the Select assessment command button.
  • Locate and import the previous MMOG/LE Assessment that was downloaded.

Please note it is an XML file.

 

 

 

 

 

 

  • Click Save
Contact the MMOG/LE Help Desk using the BASICS Contact Form if you need additional support with setting up, completing, or submitting your MMOG/LE Assessment.
Disclaimer:  Any MMOG/LE information published by B.A.S.I.C.S. is superseded by information published by Odette, AIAG, and customers, as applicable.  Please contact your customer to resolve any conflicts.

MMOG/LE Assessment Tips l Converting v4 to v5

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The Odette MMOG converter tool is used to convert the MMOG/LE v4 Excel workbooks into XML files, which can be imported into the MMOG.np web portal.  This is useful when you want to:

  • populate a new Assessment in MMOG.np with answers from a previous assessment which is in an Excel format,
  • import an existing Assessment which is in an Excel format to create a historical record in MMOG.np,
  • import customer feedback based on an Excel MMOG LE V4 workbook in MMOG np.

The convert tool can also be used to convert an MMOG/LE v4.1 Assessment created in MMOG.np into an Excel format.

How to convert and MMOG/LE Assessment:

NOTE:  Only MMOG/LE v4.1 can be converted.  However, v4.1 can be imported into a v5 MMOG/LE Assessment.

Reference the Odette MMOG.np Converter Tool – English (pdf) for detailed instructions on how to complete the conversion process

Steps for importing an MMOG/LE v4.1 Assessment into the MMOG.np for an internal site:

NOTE:  Only users with the role of  “Company admin” or “Site admin” can create a new MMOG/LE Assessment 

  • Log in to the MMOG.np web portal
  • Go to the “Edit” menu located in the toolbar
  • Select “All Assessments”
  • Click the “New assessment” command button located towards the bottom of the screen
  • Input the information into the form on the “New assessment” screen
    • If you have uploaded the catalogs for v4.1 and v5, you will have the ability to select which version you want to create
    • If you are creating an MMOG/LE v5 Assessment, upon importing the XML file, the criteria will be automatically mapped from v4.1 to v5
  • Check the “Include feedback” box if you want to import the customer feedback recorded in the “Assessment & Gap Analysis” worksheet in the Excel workbook,
  • Click the “Select assessment” command button located at the bottom of the form, under “To add answers from an existing assessment, upload an assessment result file.“
  • From the dialog box, locate and select the MMOG/LE V4.1 results file that was converted to XML,
  • Click the “Open” command button on the dialog box.
  • Click the “Save” command button to complete the import process.

Reference page 17 – 18 of the “How to complete an assessment” user guide for detailed instructions on how to import an Assessment.

Contact the MMOG/LE Help Desk using the BASICS Contact Form if you need additional support with setting up, completing, or submitting your MMOG/LE Assessment.
Disclaimer:  Any MMOG/LE information published by B.A.S.I.C.S. is superseded by information published by Odette, AIAG, and customers, as applicable.  Please contact your customer to resolve any conflicts.

MMOG/LE Assessment Tips l Business Functions & Responsibilities

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The MMOG/LE Assessment should be championed by the Supply Chain, however, it is not uncommon for individual criteria to be led by and assigned to other business functions within the organization. 

Once assigned, the organization can then use the Advanced Filters located in the Toolbox within the Assessment to filter by Business function or Responsibility.

 
Business Function – Allows an organization to record which department or position was, or should
be, interviewed for each criterion. The Business Function information can be especially helpful when performing ongoing annual assessments. This data can be filtered to group the responsible business functions/titles and associated criteria to be interviewed during the assessment.

Responsibility – Used to give the responsible person’s name and/or title of the owner of the criterion response and/or delivery of the action plan as well as any associated details that need to be recorded for both the initial and ongoing annual assessments.

When criteria have been assigned to an alternate business function, the Responsibility should be assigned to the team member for the corresponding business function. Please note that, at the discretion of the organization, those team members can be given access to input their own responses by having the Corporate or Site Administrator create an Assessor user profile for them. In these instances, a team member within the Supply Chain should be assigned as the Alternative assessor, and both team members should be in agreement with the responses before the assessment is finalized.

Reminder:  Please review MMOG/LE 2.2 to ensure that your organization has identified and documented the corresponding work instructions, job descriptions, and training matrices for all employees responsible for participating and updating MMOG/LE Assessments.

Contact the MMOG/LE Help Desk using the BASICS Contact Form if you need additional support with setting up, completing, or submitting your MMOG/LE Assessment.
Disclaimer:  Any MMOG/LE information published by B.A.S.I.C.S. is superseded by information published by Odette, AIAG, and customers, as applicable.  Please contact your customer to resolve any conflicts.

MMOG/LE Assessment Tip | MMOG.np Corporate Administrators

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All organizations should have at least two Corporate Administrators (C-Admins), but no more than four, assigned in the MMOG.np web portal to manage access to the MMOG/LE Assessments.

If the C-Admin has left the organization and there is not another one assigned, to get the C-Admin reassigned, you will need to contact Odette to update the primary contact on the account. To update the contact, forward the name and email address of the primary contact currently assigned to mmog@odette.org. This person is usually the employee who initially registered the account. You also need to include the name and address of the new primary contact. Odette will assign the new contact the C-Admin role, at which point they can use the Forgot login option on the MMOG.np login page to reset the password.

Once the new C-Admin is assigned, don’t forget to assign at least one additional C-Admin within the organization.

Please review MMOG/LE 2.2 to ensure that your organization has identified and documented the roles and responsibilities for primary and backup administrators for the MMOG.np web portal for the corresponding job descriptions, work instructions, and training matrices.

Contact the MMOG/LE Help Desk using the BASICS Contact Form if you need additional support with setting up, completing, or submitting your MMOG/LE Assessment.
Disclaimer:  Any MMOG/LE information published by B.A.S.I.C.S. is superseded by information published by Odette, AIAG, and customers, as applicable.  Please contact your customer to resolve any conflicts.

Featured Post | ISO 9001 A Key to Cybersecurity? (Part 1)

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Periodically, you will see me give a nod to someone else’s blog post.  October is cybersecurity awareness month, so today BASICS is featuring  a blog, ISO 9001 A Key to Cybersecurity? (Part 1), posted by the Michigan Manufacturing Technology Center (MMTC), written by Andy Nichols (10/9/20).   

Not a day goes by without our news feeds sharing details of yet another cybersecurity breach. It seems large businesses tend to be the main victims, with Target, Equifax, Marriott and even the UK’s National Health System patient data recently being affected by cyberattacks. However, we rarely learn about the impact of information security attacks made on small to medium-sized businesses, partly because they aren’t given as much prominence in the media. Yet, attacks against these smaller companies can and do happen, often with disastrous consequences.

In fact, FEMA concluded that between 40 and 60% of small businesses fail within a year of any type of disaster – including cyberattacks – unless some type of continuity/resiliency plan is put in place. These business failures occur not only from the penalties of paying the ransom, but from the “hidden” costs associated with losing access to information regarding sales pipelines, accounts payable/receivable, as well as intellectual property. A simple “hack” could even change an organization’s bank account details and divert customer payments somewhere else.

So, what is needed to protect small and medium-sized businesses from such an attack? How can an organization become “cyber-resilient”?  Read more…

 

Click here to learn more about MMTC

Click here to meet the author:  Andy Nichols, CQP MCQI

MMOG/LE v5 New Cybersecurity Requirement

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The Materials Management Operations Guideline / Logistics Evaluation (MMOG/LE), developed by the Automotive Industry Action Group (AIAG) and Odette International, is a tool to assess supply chain operations that has been adopted by multiple OEMs within the automotive industry for use with their multi-tiered supply base.  In 2020, MMOG/LE version 5 was released and included a new criterion (2.5.1.2) in section 2.5, Risk Assessment and Management, requiring organizations to develop policies regarding supply chain cybersecurity threats. This addition encourages more teamwork between all functional areas of the automotive industry and wants to ensure cybersecurity is addressed within the supply chain operations with the same diligence as other automotive safety issues. The combined expertise is required to ensure that the safety issues introduced by the ever-evolving computer technologies and digital solutions.

October is the month to unite in a joint commitment to raise awareness about the importance of cyber security and ensure all tiers of the supply chain are committed to staying safe and secure online while increasing our resilience against cyber threats.

A hallmark of the automotive industry is extraordinary innovation in the face of market needs. The auto industry has been a leader, steadily driving advances in safety features, safety engineering, and supply chain management in ways that software and cybersecurity disciplines must emulate.

Now the automotive industry faces a new challenge. Modern vehicles are computers on wheels and are increasingly connected and controlled by software and embedded devices. These newer technologies enable innovations designed to increase vehicle safety and bring other positive features. Vehicle-to-vehicle communication, driverless cars, automated traffic flow, and remote control functions are just a few of the evolutions under active development.

New technology and digital solutions introduce new classes of accidents and adversaries that must be anticipated and addressed proactively. Malicious attackers, software flaws, and privacy concerns are the potential unintended consequences of computer technologies driving this latest round of innovation. The once distinct worlds of automobiles and cybersecurity have collided, leading to the automotive industry and the security community to connect and collaborate toward a common goal.

When the technology we depend on affects public safety and human life, it commands our utmost attention and diligence. Our cars command this level of care. Every day, we entrust our lives and the lives of those we love to our automobiles. 

Ensuring all tiers of the supply chain are well protected is now one of the critical cybersecurity strategy features because our industry’s defenses rely on suppliers further down the chain. Cybercriminals take advantage of smaller vendors’ poor security to gain access to the networks of large organizations. Consequently, More than 80% of organizations have experienced a data breach due to security vulnerabilities in their supply chains.

On this journey, the challenges will be many, and they will be significant, but together and through collaboration, we can rise to meet them. We look forward to having suppliers in all tiers of the automotive industry join in this endeavor.

To learn more about MMOG/LE you can visit the Odette or AIAG websites.

B.A.S.I.C.S., LLC is the official MMOG/LE Help Desk for the North American Market